We're Hiring!

We are looking for a new Database Administrator. Our beloved member, long-time supporter, and queen of the database, Elizabeth Held, will be moving on this Summer to new endeavors. Here is what we are looking for:

Estimated Need: 8-10 hours monthly on average. There will be minimal hours some months and heavier hours around major fundraising events.

Skills Required

● Savvy computer user: comfortable learning how to use new tools

● Some knowledge of DonorPerfect, Ready Set Auction, or other non-profit donor management tools

● Comfortable with Excel (building and managing spreadsheets, pivot tables)

● Competent with MS Word and understanding mail merge functionality

● Good communication skills

● Task management and attention to detail

● Ability to interface well with an ever-changing group of volunteers and donors

Desirable

● Some event management experience is a Plus

● Database experience

● Comfortable with DonorPerfect

Description

The Marin Charitable Database Manager will report directly to the Treasurer. This person will be the primary user on the database tool for Marin Charitable, currently DonorPerfect. The responsibilities are defined below.

Overview of Responsibilities

1) Build and manage online payment forms/webpages

i) Create payment webpages for all events requiring paid registration, including large fundraisers, small fundraisers, and pay-in-advance membership meetings.

ii) Build and maintain codes and imports for online payment forms.

iii) Ensure links to these pages are communicated to the VP of Communications for inclusion in emails, on the website, and social media.

2) Oversee Marin Charitable events sales

i) Process online and mailed RSVPs and Payments for Marin Charitable events into the event database.

ii) Provide summary sales reports for events to the General Meeting or events chairs as needed before the event.

iii) Provide sales support for small events – up to 3 General Meetings with payments (when needed) and several smaller fundraisers throughout the year.

3) Process non-event sales and payments in DonorPerfect

i) Process all donations received online or via mail into the DonorPerfect database.

4) Income reporting

i) Enter a record of all income received, both outside and within DonorPerfect. (Deposited checks and credit card information will be forwarded by the Treasurer for proper recording.)

ii) On a monthly basis, reconcile all payments received to the bank statement in preparation for the accountant reports for Board meetings.

iii) Verify that the contact information in the DonorPerfect database is consistent with the contact information contained in donation forms and checks.

5) Provide support at large events (e.g., Spring Fling and Fall Ball)

i) Be available in-person at Marin Charitable's large fundraising events to oversee the check-in and check-out process (~5 hours each)

ii) Set up the event and users in Ready Set Auction for Spring and Fall events. Train new users on the system.

iii) As needed: help with creation of fundraising “packages” for each event (e.g.

silent auction, online auction, fund-a-need, etc.)

iv) Manage volunteers for large event management to help with check-in and check-out, and other logistics.

v) Perform batch processing of payments after events, following up with unpaid sales.

vi) Email of receipts following each event via the DonorPerfect or Ready Set Auction tool.

vii) Transfer event data from Ready Set Auction to DonorPerfect and clean up data to accurately reflect specific codes.

6) Gift Acknowledgements

i) Generate a list of donors for the VP of Fundraising as requested to receive 'Thank You' notes for their donations.

ii) Issue 'Annual Cumulative Giving' letters, when/if requested by the Board.

7) Manage and maintain the donor information base

i) Update the donor base as provided by Marin Charitable chairs and as needed: Update contact details, archive deceased donors, merge duplicate donors, etc.

8) Manage both DonorPerfect and Ready Set Auction user accounts.

9) Provide ad hoc reporting

i) Produce sales reports, mailing lists, etc., as needed.

ii) Primarily work with the President, Treasurer, Membership, and Fundraising teams.

Compensation

Compensation for the duties described above will be subject to approval by both parties

and commensurate with the rates of an administrative assistant. Work will be billed on an

hourly basis.

Interested? Apply Here.

If you have questions, or know of someone who may be interested in the position, please email us at hiring@marincharitable.org.